Accounting and payroll services

Financial and Accounting Services

Sterling Accounting offer comprehensive financial and accounting services conducted in the English language.

Your accounting records will be run in the Polish language in accordance with Polish standards, as required by the local laws. However, contact with clients will be conducted in English, either in person or via telephone or Internet.

We can also arrange for the translation of your documents into English – or any other language – through the services of a sworn translator.

Accounting services we provide:

  • keeping accounting books in accordance with the Accounting Act and tax regulation based on documentation supplied by the client. 
  • keeping VAT registers and submitting VAT returns to the Tax Office 
  • calculation of advance payments of Income Tax 
  • keeping asset records and calculating depreciation 
  • representation of the company in the Tax Office, also during tax audits 
  • representation of the company in the Social Insurance Institution (ZUS
  • preparation of financial statements 
  • preparing intra-community supplies reports 
  • contact with the person designated to service your company

Additional services:

  • limited company registration (and other capital companies) 
  • bank account handling and payment processing 
  • collection of documentation from clients’ offices 
  • address for the company 
  • reporting to the Central Statistical Office and The National Fund for the Rehabilitation of the Disabled 
  • translation of accounting records and documentation 
  • drawing up documents resulting from meetings of the Board of Directors or Shareholders in accordance with the regulations of the Code of Commercial Companies 
  • drafting civil-law contracts, eg: lease agreements, loans, lending, etc 
  • comprehensive support for changes in companies (including changes requiring the participation of a notary public) 
  • full legal services for companies 
  • writing company’s chart of accounts and accounting policies 
  • making an INTRASTAT declaration 
  • preparation of warehouse documentation 
  • conducting an internal audit of the accounting books of past periods 
  • preparation of transfer pricing documentation 
  • business consulting

Polish regulations can be complex and ambiguous and the formal requirements can be rather restrictive. Our specialists are able to provide clients with detailed instructions on how to conduct their businesses in Poland from an accounting point of view in order to fully comply with these requirements.

At Sterling Accounting we can guide you through the most important tax laws in order to avoid common mistakes in areas such as the issuing of VAT invoices or posting costs to minimise tax burdens.

Our Charges

The cost of service in English starts from PLN 2000 (1 month), however, due to the varied needs and expectations of our foreign clients, the level of price for accounting services in English is negotiated individually during a meeting where detailed terms of cooperation are agreed.

The price of accounting services is influenced mainly by the number of accounting documents in a given month (mainly purchase and sales invoices), but also by factors such as: type of business (service, trade, production), the level of complexity of entries in the books, the number of fixed assets, the number of bank accounts and foreign currency cash reports, settlements in foreign currencies, import / export, number of branches, additional services, individual specificity of activity.

HR and payroll outsourcing

Companies hiring employees in Poland should be aware of the numerous obligations imposed on them by Polish law. Without expert guidance in the provisions of the local tax laws, social insurance, the regulations of the Labour Code and the numerous rules set out by the Council of Ministers, foreign companies can easily become lost in the complexity of these laws.

HR and payroll services offered by Sterling Accounting include:

  • Preparation of complete documentation required for personnel
  • Keeping of personal records of employees
  • Registration of employees with the Social Insurance Institution
  • Calculation of wages, salaries and payroll
  • Making monthly declarations to the Social Insurance Institution
  • Preparation of annual tax forms for employees and tax offices
  • Monitoring holidays
  • Sending pay slips
  • Monitoring of periodic medical examinations
  • Calculating staff travel expenses

In addition, Sterling Accounting offers to keep full documentation – including travel expenses – for domestic and international business trips undertaken on behalf of companies by the Board of Directors, as well as creating an internal company policy setting out the guidelines for the settlement of such expenses.

The cost of our Personnel and Payroll services depends on the scope of duties entrusted to our company. These costs are set individually with each client during our initial meeting where the formal terms of engagement are agreed.

Limited Company Registration

We offer you a comprehensive service of registering a limited liability company or other capital company. As part of the service, we carry out a comprehensive procedure aimed at registering the entity in the selected legal form.

The establishment of a limited liability company may take place in the S‑24 mode, using a model agreement available on the website of the Ministry of Justice, or in the form of a notarial deed. 

We invite you to consult the scope of functioning of a limited liability company together with the choice of the optimal form of its establishment. The meeting may take place on site at our Law Office or via electronic means of communication. The cost of such a meeting is PLN 1500. 

The cost of handling the process in the S‑24 procedure is PLN 3000, the cost does not include the necessary court fees. 

Applications for entry in the National Court Register under the S‑24 procedure are considered by the Court on working days during its working hours. The company may appear in the register of entrepreneurs the next day after submitting the application for registration. 

We also offer the establishment of a company in the form of a notarial deed, including the preparation of the articles of association and handling the process in a notary’s office.

Purchase Ready Company

If necessary, we can help in the process of purchasing an existing limited liability company or joint-stock company, ready to operate right after its purchase.

Our Experience

At Sterling Accounting we combine our extensive industry knowledge with deep accounting expertise to work with companies shaping the business fabric of Poland in the future.The experienced team of professionals at Sterling Accounting offer a comprehensive range of accounting and payroll services to business enterprises, both large and small, with services designed to meet our clients’ specific needs.

We are particularly well placed to assist international enterprises seeking to set up a business in Poland. Our proficiency in the English language, combined with our high levels of industry expertise, enable us to offer clients a unique service which is both personal and professional. 

Our English speaking professionals will expertly guide you through the complexities of working in an unfamiliar business environment, ensuring that taxation and other legal and administrative obligations are met, and that your business is fully compliant at all times.

Our Expertise

Sterling Accounting offers a range of services, including:

  • Tax and accounting services
  • Payroll and HR services
  • Business consulting
  • Assistance with setting up new businesses

We represent our clients in dealings with the Tax Office, the Social Insurance Institution (ZUS) and other public administrative bodies, including Tax Audits.

For more details please contact us on +48 503 501 450
or send us an enquiry to
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